Wednesday, February 12, 2014

Please Avoid Sending Me Word or Excel or PowerPoint Files Attachments

Please Avoid Sending Me Word or Excel or PowerPoint Files Attachments

The document thats you write in Excel, Access, and Power Point files, you have sent as email attachment in email, is not an Internet mail format. It is a proprietary format that is unreadable on several types of computers, including those used by visually-impaired readers and older computers used in foreign countries.

In most cases, the size of the file is substantially larger than a plain-text file containing the same information. (Even if it LOOKS like plain-text to you, chances are it is not, and contains a considerable amount of unnecessary formatting codes, printer information, etc.)

In addition, Word documents are often infected with viruses. Excel, Access, and Power Point files are also vulnerable to infection.

Please “Save As” DOS Text, HTML or Portable Document Format (PDF) and send the resulting file as an attachment. Another option is to simply type your message directly into mail then you won't need to use an attachment at all.

In the highly unlikely event that your document cannot be converted to an open, non-proprietary format, consider posting it on a web page, and sending e-mail with the URL which points to the file.

Thank you.

ps. Please forward to your friends.

Please avoid sending me Word or PowerPoint attachments. A Response Letter to the Word Attachments In Email.


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